Ecosure is one of Australia's largest fully certified environmental consultancies that produces world-class environmental solutions. We have a fantastic team, and we are looking for more talented, innovative individuals to join and help us achieve our audacious goal.

Our audacious goal is that by 2030 we have improved the ecosystems of 100 million hectares and 1000 islands worldwide. Ecosure envisions a future where ecosystems worldwide are thriving with natural brilliance. We are on a mission to be the world's best in ecosystem management.

We have an amazing workplace culture where we take what we do seriously, but we are also strongly committed to having fun and supporting each other at work. Join our rapidly growing team!

We offer a collaborative environment where we grow your skills, provide clear and defined career pathways; where you can protect biodiversity, restore habitat and build a legacy.

About the Role

The Project Coordinator plays a pivotal role in supporting the delivery of Ecosure’s ecological field projects. This role involves planning, coordinating, and tracking of a diverse range of projects for the fauna and ecological restoration field teams. The Project Coordinator works closely with project managers, ecologists, clients, landholders, and regulatory agencies to ensure projects are delivered efficiently, compliantly, and to the highest quality standards.

Key Responsibilities

Project Coordination and Administration

Provide support to Project Managers in planning and delivery of projects (i.e. resource scheduling, establishment of tasks, budgets, documentation etc.)

Provide assistance to Project Managers with the monitoring of projects to ensure they meet defined project objectives, client expectations and internal and external compliance requirements

Ensure all projects are managed as per the project management requirements and all details accurately entered in our Project Management software (project set up, forecasting, etc.)

Identify and communicate risks to successful project delivery (.e.g. timeframes, budgets, contract requirements, resource availability etc.) and coordinate with Project Managers and team members to implement mitigation measures.

Maintain project documentation (e.g., scopes of work, contracts, field data, compliance records, safety artefacts and stakeholder correspondence).

Management of client induction and contractor management requirements and online portals

Facilitate and support Ecosure’s integrated management system framework and audit requirements ensuring quality, environmental and safety considerations are championed and integrated in your work

Proactively respond to and address business enquiries and client work requests coming through portals, website, email or phone

Administer, distribute and follow up meeting requests, agendas and minutes as required

Assist Project Managers with tracking project timelines, deliverables, and budgets to ensure successful on-time completion.

Assist in the preparation and timely delivery of project proposals and client reports.

Stakeholder Engagement

Liaise with clients, subconsultants, local councils, Traditional Owners, and state government departments (e.g. DES, DNRME, DAFF) as required for project delivery.

Support communication between field teams, consulting staff and support staff to facilitate smooth project delivery.

Workplace Culture

Work in collaboration with all staff in the region to embed a culture of accountability and performance

Promote and maintain a positive, respectful and enthusiastic work environment with an open communication culture.

Promote a positive safety culture and actively contribute to health and safety consultation, communication and implementation of safe systems of work.

Personal Attributes

Maintains a positive, friendly approach at all times when dealing with all levels of the organisation and external stakeholders

Manages own time and achieve goals

Works cooperatively and collaboratively with others to achieve collective goals

Demonstrated passion for native biodiversity conservation

Skills

Communicate effectively both verbally and in writing at all levels

Engage effectively with internal and external stakeholders

Work on multiple tasks/projects at any one time

Address problems or opportunities and manage situations

Influence employees at all levels

Strong eye for detail and accuracy

Demonstrated planning and organizing skills

Adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities

Additional Responsibilities

Perform any other reasonable duties and responsibilities considered appropriate to the role as directed by the CEO or senior management.

Key Requirements

Essential

2+ years experience in a project coordination or similar role

Proficiency in Microsoft Office Suite and familiarity with project management software

Desirable

Familiarity with NetSuite

Proficiency in Microsoft Power Automate tools and software (workflows, Powerapps, PowerBI)