Vehicle Purchasing Controller - Fleet

About the business and the role

• Permanent full-time opportunity within a growing Fleet Leasing organisation

• Be part of a certified Great Place to Work, committed to a positive and inclusive culture

• Access exclusive benefits through Reward Gateway, including the Summit Fleet Drive Buys scheme

• Flexible hybrid working arrangements (subject to eligibility)

• Supportive, collaborative, and friendly team environment

• Ongoing training and development to support your career growth

Summit Fleet established in Australia in 1997 is a leading provider of Fleet Management and Leasing solutions including some of the most advanced web based support for customers in the market.  We also bring to the industry an experienced management team and security.

Summit Fleet is seeking an experienced and proactive Vehicle Purchasing Controller to join our team located in Rydalmere. You will be reporting to the Vehicle Purchasing Manager and have a flexible approach, good time management and organisational skills with a high attention to detail.  You will also have excellent interpersonal skills in order to liaise well with all levels of staff, suppliers and clients. This is a permanent full-time role.

Job tasks and responsibilities

Duties as follows but not limited to:

• Enter driver and vehicle data accurately into Miles software - training will be provided.

• Liaise with Dealerships to obtain vehicle quotes within set time frames.

• Liaise with the Sales team.

• Ensure accuracy of vehicle orders and quotes.

• Process all emails - which entails liaising between internal staff and suppliers.

• Review outstanding quotes and orders daily.

• Process vehicle deliveries and invoicing daily.

• Build strong relationships with the dealer network.

This is an excellent opportunity to develop your skills in a friendly team with a supportive Manager, who will provide training within the role if required.

Skills and experience

You will be a friendly, analytical person with problem solving skills. You will be capable of handling multiple tasks with the initiative to ensure consistent follow up when necessary. Following skills and experience are required:

• Customer service experience

• Data entry and computer skills - accuracy required

• Competent in using the Microsoft Office suite

• Experience within the Fleet Management or Automotive Industries

• Exceptional written and verbal communication skills

• Good time management and organisational skills

• Ability to work in a team

Why You'll Thrive at SUMMIT FLEET!

🌍 Hybrid Work Flexibility – Enjoy the freedom to work from home or the office, with trust and autonomy.

💪 Prioritize Your Health & Wellbeing – Benefit from paid flu vaccination leave and full access to our Employee Assistance Program, designed to support your overall health.

🌱 Make a Difference – Take 1 paid day off annually to volunteer and contribute to a cause you're passionate about.

🎉 Exclusive Employee Perks – Unlock amazing benefits and exclusive programs through Reward Gateway, designed to enhance your work-life balance.

💰 Maximize Your Earnings – Take advantage of salary packaging and novated leasing options to boost your income.

🚀 Endless Career Growth – Unlock opportunities for professional advancement across a variety of business areas, with personalized support for your development.

🤝 Collaborate & Learn – Work alongside top industry talent, continually growing and expanding your skillset in an environment of shared knowledge and innovation.

🏆 Employee Recognition Program – Join a culture of excellence where your contributions are celebrated, and you’re recognized through peer-to-peer nominations

 Our Commitment to Equality, Diversity & Inclusion

At Summit Fleet, we’re proud to foster a culture that celebrates equality, diversity, and inclusivity. We welcome individuals from all walks of life—whether you’re Aboriginal or Torres Strait Islander, living with a disability, part of the LGBTQIA+ community, or from any background, race, or ethnicity.

We are also honored to be an official member of Supply Nation, supporting the connection between Indigenous businesses and organizations nationwide.

 Join us at Summit Fleet—where your talent is valued, your well-being matters, and your career can truly thrive!